Bykirken Vejle
Here you can read how Bykirken in Vejle processes your personal data.
This policy was last updated on 6 October 2026.
We take the protection of your data seriously. We process personal data, so we have adopted this privacy policy to explain how we handle your data.
Bykirken is the data controller, and we make sure your personal data is processed in accordance with the law.
We make sure your data is processed fairly and transparently. When we ask you to provide your personal data, we tell you what data we process about you and for what purpose. You receive this information at the time your personal data is collected.
We use data about you to improve our services and to ensure quality in our contact with you.
In general, we collect six types of data:
Type 1: We collect your name, address, phone number, email address, date of birth and date of baptism (where relevant). The purpose is to manage your membership relationship with the church, including being able to document your age to external authorities and to pass on your date of baptism to other churches if you wish.
Types 2 and 3: We collect your name, address, telephone number and email address. The purpose is to manage the relationship with us that you have consented to.
Type 4: For donors who have stated that they want a tax deduction for their gifts, we also store their CPR number (Danish personal identification number) for reporting to the Danish tax authority.
Type 5: We store CPR numbers for the statutory reporting to the Danish tax authorities.
We only process data about you that is relevant and adequate for the purposes defined above. The purpose determines which type of data about you is relevant to us. The same applies to the amount of personal data we use. For example, we do not use more data than we need for the specific purpose.
We only collect, process and store the personal data that is necessary to fulfil our defined purposes. In addition, the law may determine which types of data it is necessary for us to collect and store in order to run our church community — for example, a membership list. The type and scope of personal data we process may also be necessary to fulfil a contract or another legal obligation — for example, when dealing with declarations of commitment and employment matters.
We check that the personal data we process about you is not inaccurate or misleading. We also make sure to keep your personal data up to date. As our service depends on your data being correct and up to date, we ask you to tell us about any relevant changes to your data.
We delete your personal data when it is no longer necessary for the purpose for which we collected, processed and stored it in the first place.
For donors and volunteers who have had expenses reimbursed, and for employees, we also keep data for five years plus the current year after the relationship ends, in accordance with the Danish Bookkeeping Act.
We obtain your consent before we process your personal data for the purposes described above, unless we have another lawful basis for processing it. We inform you of any such basis and of our legitimate interest in processing your personal data.
Your consent is voluntary, and you can withdraw it at any time by contacting us. Use the contact details above if you would like further information.
If you are under 13, we always obtain consent from a holder of parental responsibility, in addition to your own consent, before we process your personal data as described above.
If we pass on your personal data to partners and other parties, we obtain your consent and inform you about what your data will be used for. You can object to this kind of sharing at any time. We do not obtain your consent if we are legally bound to pass on your personal data, for example as part of reporting to a public authority.
We protect your personal data and have internal rules on information security.
We have adopted internal rules on information security, containing instructions and measures that protect your personal data against being destroyed, lost or altered, against unauthorised disclosure or publication, and against unauthorised persons gaining access to or knowledge of your data.
Cookies, purpose and relevance: We place cookies on www.bykirken-vejle.dk to improve your user experience as you navigate the website.
You have the right at any time to be informed about which data we process about you, where it comes from and what we use it for. You can also be told how long we keep your personal data and who receives data about you, to the extent that we disclose data in Denmark and abroad.
If you ask for it, we can provide you with the data we process about you in a structured, commonly used and machine-readable format (data portability). However, access may be limited in order to safeguard other people’s privacy and data protection, commercial secrets and intellectual property rights.
You can exercise your rights by contacting us. You will find our contact details at the top of this page.
If you believe that the personal data we process about you is inaccurate, you have the right to have it corrected. You should contact us and tell us what the inaccuracies are and how they can be corrected.
In some cases we are obliged to delete your personal data. This applies, for example, if you withdraw your consent. If you believe your data is no longer necessary in relation to the purpose for which we originally collected it, you can ask to have it deleted. You can also contact us if you believe that your personal data is being processed in breach of the law or of other legal obligations.
When you contact us with a request to correct or delete your personal data, we investigate whether the conditions have been met and, if so, make the changes or delete the data as quickly as possible.
You have the right to object to our processing of your personal data. You can use the contact details at the top to send us your objection. If your objection is well founded, we will make sure that we stop processing your personal data promptly.
Finally, you can complain to the Danish Data Protection Agency (Datatilsynet) at any time about how we process your personal data: Borgergade 28, 5th floor, 1330 Copenhagen K.
If anything in this policy leaves you wondering — or you’d simply rather speak to a person — please email or call.
